Terms of Service

Effective 2 July 2026. If we update these terms we'll update the date and note the change here.

1. What Docket Pocket is

Docket Pocket is a macOS application that reads photos from your Apple Photos library and helps you organise them into travel and expense records for your own use. It runs entirely on your Mac — no account is required, and no photos, receipts, or export files are uploaded to Velvary or any third party.

2. What Docket Pocket is not

Docket Pocket is not tax software, is not an accounting system, is not a substitute for a registered tax agent, bookkeeper, or accountant, and does not constitute financial, tax, or legal advice. It does not lodge tax returns, calculate your tax liability, or communicate with the Australian Taxation Office or any other tax authority.

Docket Pocket's job is to help you turn a photo library into tidy records for your accountant. What you do with those records — and whether they are correct — is your responsibility, or your accountant's.

3. Accuracy of OCR, amounts, and merchants

When you enable "Scan photos for receipt data", Docket Pocket uses on-device optical character recognition (OCR) to read the text on each receipt photo. OCR is never 100% accurate. Common failure modes include creased or faded receipts, low-light photos, unusual fonts, glare, and thermal-paper receipts that have started to fade.

Docket Pocket may misread amounts, merchant names, and dates. You must check the extracted values against the original receipt before treating them as accurate — especially before submitting them to an accountant, a tax return, or any financial process. If the receipt still exists as a photo in your library, Docket Pocket links back to it so you can verify the source.

4. Accuracy of GST calculation

Docket Pocket's GST feature is designed for the Australian goods and services tax (GST) context, at the current 10% rate. Where a receipt explicitly shows a GST amount, that amount is used. Where it doesn't, Docket Pocket falls back to 1/11 of the total — the standard formula for extracting the GST component from a GST-inclusive Australian total.

The 1/11 fallback assumes the entire receipt is GST-taxable at 10%. This is not always true — for example, basic food, some health services, and education services are GST-free in Australia. A receipt that mixes GST-free and GST-inclusive items will have its GST over-stated by Docket Pocket's fallback. You must verify the GST amount against the original receipt.

If your business is not registered for GST (in Australia, registration is only required once turnover exceeds A$75,000 per year, with some exceptions), GST credits do not apply to your expenses. In that case you can ignore the GST column and field — the total (GST-inclusive) is the figure that matters to you.

If you are operating outside Australia, do not rely on Docket Pocket's GST figures. The values shown are calculated for Australian GST at 10% and are not meaningful for VAT, sales tax, HST, or any other non-Australian tax system.

5. Trip detection and reverse geocoding

Docket Pocket uses the GPS coordinates embedded in your photos to detect trips away from your configured home and other regular locations. Photos without GPS data cannot be classified as travel by the app. Reverse geocoding of coordinates to place names uses Apple's location services and is subject to their accuracy — a place name shown by Docket Pocket may be approximate, and the app makes no guarantee that it identifies the correct business or location.

6. Your responsibilities

• Check every extracted amount, merchant, GST value, and category against the original receipt before treating it as accurate.
• Correct anything the app got wrong using the editing controls provided.
• Keep your original photos and any physical receipts as required by the ATO or your local tax authority — Docket Pocket does not replace record-keeping requirements. Current record-keeping guidance is on the ATO website.
• Talk to a registered tax agent or accountant for any question about what is deductible, what records the ATO requires, or how to lodge your return. You can find a registered agent on the Tax Practitioners Board register.
• If you are claiming car expenses under the logbook method, keep a proper ATO-compliant logbook — Docket Pocket does not capture the per-trip odometer readings or trip purposes required for that method.

7. Licence

Your right to use Docket Pocket is governed by Apple's Standard End User Licence Agreement, which is bundled with the app when you download it from the Mac App Store. These Terms of Service supplement, but do not replace, that agreement.

8. No warranty

Docket Pocket is provided "as is" and "as available". To the maximum extent permitted by law, Velvary Pty Ltd disclaims all warranties, express or implied, including any implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the app is error-free, that OCR results are accurate, that GST calculations are correct, or that the app will meet your particular requirements.

Nothing in these terms excludes or limits any consumer guarantee you have under the Australian Consumer Law that cannot lawfully be excluded.

9. Limitation of liability

To the maximum extent permitted by law, Velvary Pty Ltd is not liable for any indirect, incidental, consequential, special, or exemplary damages arising from your use of Docket Pocket. This includes, without limitation, damages for lost profits, lost data, tax penalties or interest imposed by the ATO or any other tax authority, additional accounting fees, or amounts reassessed on audit.

Where liability cannot be excluded but can be limited, Velvary's total liability to you for any claim arising out of these terms or your use of the app is limited to the amount you paid for the app.

10. Privacy

Docket Pocket does not collect, transmit, or store your personal data on any server. The full privacy policy is at docket-pocket.com/privacy.

11. Changes to these terms

We may update these terms from time to time. The current version is always the one published on this page, and the "Effective" date at the top will reflect the last change. Continued use of Docket Pocket after a change means you accept the updated terms.

12. Governing law

These terms are governed by the laws of New South Wales, Australia. Any dispute arising out of these terms or your use of Docket Pocket is subject to the exclusive jurisdiction of the courts of New South Wales.

13. Contact

Velvary Pty Ltd — email support@docket-pocket.com.